AMARILLO JOB FAIR EMPLOYER SERVICES GUIDELINES
To ensure the quality of our services and to acknowledge the mission of the Amarillo Job Fair, to protect job seeker privacy, and to limit the risk to job seekers and other users of our services, the Amarillo Job Fair establishes these guidelines for all employer services provided at this event.
Amarillo Job Fair Employer Guidelines
- All Amarillo Job Fair employer booth reservations are reviewed and approved at the discretion of the Amarillo Job Fair Coordinators and we reserve the right to choose to deny participation if it does not appear to support the best interests of job seekers and/or the Amarillo Job Fair.
- The Amarillo Job Fair serves the public and we reserve the right to deny services to an employer or choose not to allow entry to an employer who restricts application to specific populations (see: USA EEOC: Prohibited Employment Policies & Practices)
- Commission only positions must be clearly identified as such in the position description and on any recruitment materials. (Does not apply to internship postings).
- Independent Contractor or Freelance positions must be clearly identified as such in the Job Title, position description and include the following text: “Independent contractors or freelance workers are responsible for paying their own taxes, filing required government forms and obtaining their own benefits including worker’s compensation, disability, etc.”
- Positions must pay at least the prevailing minimum wage as determined by location, with the exception of unpaid internships for academic credit and volunteer positions.
- Positions by Third Party Recruiters must be clearly identified as such in the position description.
- The Amarillo Job Fair does not allow any employers who require an initial investment or payment by the prospective employee. Investments include but are not limited to: requirement to attend unpaid orientation or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or purchase or rent of a starter kit, sales kit, sample or presentation supplies.
- The Amarillo Job Fair does not allow any employers who discriminate on the basis of citizenship, status, or national origin (i.e. requires U.S. citizens only as a condition of employment), unless U.S. citizenship is required by law, regulation, executive order or government contract. (see: U.S. Department of Justice Office of Special Counsel for Immigration-Related Unfair Employment Practices).
Job Fair Policies
Participation and Attendance
- All Amarillo Job Fair events are solely for employers to recruit job candidates, and for job candidates to meet employers to discuss career and internship opportunities.
- Employers identified as third-party recruiters, as well as companies offering independent contractor positions, may be limited to participation in job fairs and career events on a waiting-list basis; if space is available after job fair registration deadline is reached, companies representing any of the aforementioned categories may be permitted to participate in the event, to a number determined by the Amarillo Job Fair Coordinator.
Multilevel Marketing Companies
- Multilevel Marketing Companies, also called Network Marketing Companies, are not defined as “employers” by the Amarillo Job Fair and are not eligible to participate in job fairs.
- The Amarillo Job Fair considers organizations that engage in the following to be Multi-Level Marketing Companies:
- Sponsoring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business. AND
- Requiring an initial investment from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may be direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.
- Compensation is often in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others.
- The Amarillo Job Fair assigns tables using a complex formula that takes into account industry designation, display needs, electrical needs, number of recruiters present, and competition (we try to never place competing employers next to or opposite each other).
- Tables cannot be shared by employers. Maximum of 1-2 booth spaces per company or business.
- Table assignments are final. If an open table is available on the day of a fair, an employer may request to move. The Job Fair Coordinator will facilitate such discussions and all decisions are final.
On occasion, one or two tables become available for walk-in job fair registrants. These tables become available because of “No-shows.” If such a table becomes available, the Amarillo Job Fair will release that table 30 minutes after the start of the fair to the employer who made the first walk-on request (and a second table to the second request, etc.). The fee for that table will be the regular rate. That employer must have payment in hand (check, money order, credit card or cash). The Amarillo Job Fair does not encourage walk-on registrations as we cannot guarantee table availability.
On occasion, employers request extra tables. Because of municipal fire code and facility restrictions, the Amarillo Job Fair adheres to the pre-determined possible layouts for the career fair. There are only a limited number of spaces for extra tables and the configurations are therefore limited. An extra table is billed at the standard registration fee rate. Requests are processed by sequence received and by payment collected.
- The Amarillo Job Fair can only process credit card payments, money orders, and check payments. Checks and money orders should be payable to: Amarillo Job Fair, and mailed to: P.O. Box 1682, Amarillo, TX 79105.
- The Amarillo Job Fair will process payments in a timely manner and will make available receipts when requested, and will email payment confirmations for job fair activity.
- When a company uses a third party accounting firm/agency to process payments, the Amarillo Job Fair is not the vendor and will not be held to any special/contractual agreements between the employer and that accounting firm. Specifically, no additional obligations are incurred by the Amarillo Job Fair in order to receive payment. If an accounting firm/agency requests the Amarillo Job Fair to verify employer attendance or activity through Amarillo Job Fair events, the Amarillo Job Fair may provide a letter of verification of attendance, but is not obligated to take photos, take statements or use any notary services to verify attendance. Such obligations will be refused. If the employer cannot resolve this issue with their financial department or accounting firm/agency and the account is due, then the Amarillo Job Fair may send the account to Collections and assert for immediate payment. While the account is in Collections, the employer and its agents will be denied service
- Refunds will not be issued for cancellations that occur one week (7 calendar days) or less prior to any Amarillo Job Fair event. During the period greater than 7 days, employers may request a refund of fees paid. As a courtesy, the Amarillo Job Fair will carry over a registration fee to the next space-available job fair; a written request (email is fine) is required from the company for this latter option. Send the request to BusinessServices@wspanhandle.com.
- No refunds will be given for “no-shows” to Amarillo Job Fair events. Fees paid are forfeited.
- No refunds are given to any company/business that has violated an Amarillo Job Fair policy and is denied services. Fees paid are forfeited.
- Refunds may take between 30-45 days to process.
“No-Show,” Cancellation, and Refunds
On occasion, an employer may, for whatever reason, decide not to attend a job fair for which they have paid and registered. If that employer “no-shows,” that is, does not come to the fair and does not notify the Amarillo Job Fair prior to the event that they are not coming, the full fee for the fair (or fairs) is assessed. If the account has already been paid, then those monies are forfeited. The Amarillo Job Fair will make available the table space rented to that employer to the first-come, first served “walk on” registrant. The Amarillo Job Fair will wait 30 minutes after a career fair opens to job seekers as the cut-off time to determine a “no-show.” Late arriving employers must inform the Amarillo Job Fair of their late arrival time. Call ahead! The Amarillo Job Fair will post a sign on late arriving employer tables noting their ETA. Late arriving employers who fail to notify the Amarillo Job Fair in advance will forfeit their table space. In the rare instance that the registration fee is not paid, yet the employer was confirmed to attend the fair, and subsequently “no-shows”, that financial obligation remains due and payable to the Amarillo Job Fair upon demand.
Third Party Recruiters
Third Party Recruiters who attend the Amarillo Job Fair must:
- Identify as a third party agency or recruiter in the position description.
- Third party recruiters are employment agencies, search firms, contract recruiters, organizations, or individuals recruiting candidates for temporary, part-time or full-time employment opportunities other than for their own needs.
- Adhere to employment laws and NACE Principles for Employment Professionals.
- Not charge any fees to the applicants.
- If requested, disclose to the Amarillo Job Fair Coordinators client contact information, the nature of the relationship between the agency and the client, to whom the job seeker’s credentials will be disclosed and if necessary, permit the Amarillo Job Fair to verify this information.
Denial of Service
The Amarillo Job Fair reserves the right to refuse services to employers for any of the following reasons:
- Dishonesty and/or misrepresentation of the company and/or position.
- Discrimination according to EEO practices
- Failure to provide FULL DISCLOSURE of essential information concerning the nature of the position or compensation including but not limited to commission only, Job Responsibilities or applicant requirements; breach of confidentiality; reneging on established agreements between the Amarillo Job Fair and the employer (verbal or written).
- Failure to pay for billed services.
- Failure to adhere to the Amarillo Job Fair Employer Services guidelines.